Todos
The Todos feature is a full task manager built into solyto. It supports workspaces, categories, tags, a smart scoring system, and multiple views — so you can organize tasks the way that works for you. A one-line creation syntax lets you add todos without opening a form.
Creating todos
Section titled “Creating todos”Standard form
Section titled “Standard form”Click the + button to open the todo form. Fill in the fields you need — title is the only required one:
- Title — the task name
- Description — optional details or context
- Link — attach a URL related to the task
- Priority — low, medium, or high
- Status — backlog, pending, in-progress, waiting, almost-done
- Effort — low, medium, or high
- Progress — a slider from 0 to 100
- Due date — when the task should be finished
- Category — assign to a category
- Tags — one or more colored tags
One-line creation
Section titled “One-line creation”Type directly into the input field using a short command syntax:
Buy groceries #shopping /errands due:tomorrow repeat:weekly link:https://shop.example.com| Syntax | Meaning |
|---|---|
#tag | Assign a tag (created automatically if it doesn’t exist yet) |
/category | Assign a category (created automatically if it doesn’t exist yet) |
due:tomorrow | Due date — also accepts today, or a full date (2026-06-01, 01.06.2026) |
repeat:daily / repeat:weekly / repeat:monthly / repeat:yearly | Repeat on a schedule — requires a due date |
link:https://... | Attach a URL to the todo |
The input offers autocomplete suggestions for tags (#), categories (/), due dates (due:), and recurrence (repeat:). If you use repeat: without due:, solyto warns you that recurrence needs a due date.
Quick Add
Section titled “Quick Add”The floating Quick Add button (bottom right) lets you create a todo from anywhere in the app. See Quick Add for details.
Todo properties
Section titled “Todo properties”Every todo has the following properties:
| Property | Values | Description |
|---|---|---|
| Title | Free text | The task name (required) |
| Description | Free text | Optional details |
| Link | URL | Attach a related link |
| Priority | Low, Medium, High | How urgent the task is |
| Status | Backlog, Pending, In-progress, Waiting, Almost-done | Where the task is in your workflow |
| Effort | Low, Medium, High | How much work the task requires |
| Progress | 0–100 | Percentage complete |
| Due date | Date | Target completion date |
| Category | Assigned category | Groups todos together |
| Tags | One or more tags | Colored labels for filtering |
Recurring todos
Section titled “Recurring todos”Todos can repeat on a schedule. When you complete a recurring todo, the next occurrence is created automatically.
| Setting | Options |
|---|---|
| Frequency | Daily, Weekly, Monthly, Yearly |
| Interval | Every N days/weeks/months/years |
| End date | Optional date to stop recurring |
For example, you can set a todo to repeat every 2 weeks on Monday, ending on December 31.
Subtasks
Section titled “Subtasks”Any todo can have subtasks:
- Add subtasks to break a todo into smaller steps
- Complete subtasks individually — they don’t affect the parent todo’s status
- Delete subtasks you no longer need
Subtasks are shown inline under the parent todo.
Workspaces
Section titled “Workspaces”Workspaces let you group categories together. This is useful for separating different areas of your life — for example, a “Work” workspace and a “Personal” workspace.
Workspace features
Section titled “Workspace features”- Group categories — attach categories to a workspace
- Set default workspace — new todos default to this workspace’s categories
- Attach/detach categories — move categories between workspaces at any time
Hide It
Section titled “Hide It”Each workspace has a Hide It toggle. When enabled, todos assigned to that workspace’s categories are hidden from the main Todos view. This lets you focus on one workspace at a time without deleting or archiving tasks from other areas. Your Hide It preference is remembered on the device.
Auto-generated todos
Section titled “Auto-generated todos”solyto can create todos automatically (for example via recurring schedules or other features). Auto-generated todos are kept out of your way: they only appear in the main view if they are due within the next 3 days.
Categories
Section titled “Categories”Categories organize todos into groups. Assign a category when creating or editing a todo. Categories can be assigned to workspaces for further organization.
Tags are a global system shared across todos and libraries. Each tag has a color, making it easy to spot related items at a glance. Add tags to any todo for flexible, cross-category organization.
solyto offers four views for your todos:
| View | Description |
|---|---|
| List | Default flat list, sortable by any column |
| Kanban | Columns based on status — drag todos between columns to update status |
| Overview | Compact summary showing key fields at a glance |
| Card | Detailed cards with all properties visible |
Switch between views using the view toggle at the top of the Todos page.
Smart Score
Section titled “Smart Score”Every todo gets an automatic Smart Score that reflects how relevant or urgent it is. You can sort your todo list by Smart Score to see what needs attention first.
The score is calculated from:
| Factor | Points |
|---|---|
| Priority base | High +100, Medium +50, Low +0 |
| Effort bonus | Low +50, Medium +25, High +0 |
| Overdue | +100 |
| Due today | +50 |
| Due tomorrow | +25 |
| Older than 30 days | +50 |
The total is normalized to a 0–1 relevance score. Higher scores appear first when sorting by Smart Score, so overdue high-priority tasks float to the top.
Filtering
Section titled “Filtering”Use filters to narrow down your todo list:
- Status — show only backlog, pending, in-progress, etc.
- Priority — show only high, medium, or low priority
- Due date — today, tomorrow, this week, overdue
- Effort — low, medium, high
- Category — show todos in a specific category
- Tag — show todos with a specific tag
- Workspace — show todos in a specific workspace
Combine multiple filters for precise control over what you see.